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Part Time Administrative Coordinator

Hours:

Part time (20-25 hours a week)
Preferred hours 9:30 am to 2:30 pm

Location:

Needham, MA

Role:

Administrative Coordinator

General Description of Position

Hope & Comfort Hygiene Hub is seeking a detail-oriented, reliable, and proactive Administrative Coordinator to support the organization's growing needs. This role is integral to ensuring smooth day-to-day operations and providing essential administrative support to staff and community partners. The ideal candidate will be highly organized, adaptable, and committed to H&C Hygiene Hub's mission of providing hygiene products to those in need.

Primary Responsibilities include:

Administrative and Development Support

  • Greet and direct visitors

  • File receipts

  • File grant award letters, grant agreements, marketing guidelines, and other procedures related to incoming funding streams

  • File photo releases and photos

Email and Correspondence Management

  • Monitor and respond to daily mail, email, and telephone communications

  • Manage the info@hopeandcomfort.org general email address and other general Hope &

  • Comfort email accounts (ie. events@, careers@, etc)

  • Work with the Director of Marketing to maintain Hope & Comfort’s email list and manage quarterly list review for updates

Other

  • Assist with partner hygiene product distribution as needed

  • Meet and manage building service calls and maintenance appointments

  • Assist in the set up of on site meetings and/or volunteer activities as needed

Qualifications for this role

Experience

  • Previous administrative or operations experience preferred

Education

  • High school diploma or equivalent

Qualitative attributes

  • Friendly demeanor

  • A passion to make a difference in the lives of people

  • Ability and desire to work independently and with a small, fast paced team

  • Entrepreneurial mindset, creative problem-solving skills

  • Attention to detail and strong project management skills

  • Capable of handling confidential information with discretion

Skills

  • Excellence in building and maintaining relationships

  • Proficiency with CRM and donor management systems

  • Excellent written and verbal communications skills

  • Proficiency with applications for Microsoft Office (Excel, Word and PowerPoint), Google Suite (Docs, Sheets, Slides), and teleconferencing software, such as Zoom

  • Proficiency with Internet

To Apply

Contact Melissa Rutherford at mrutherford@hopeandcomfort.org

About Hope & Comfort Hygiene Hub

Hope & Comfort Hygiene Hub is a high growth nonprofit distributor of essential hygiene products such as soap, shampoo, toothpaste, deodorant, laundry detergent and menstrual products. Our mission is to provide these products free of charge to support the health, dignity, and confidence of children and adults in need in MA. Hygiene insecurity, or not having access to essential hygiene products, is a hidden crisis and impacts physical and mental health, school attendance and employment. SNAP (formerly known as food stamps) does not cover hygiene products. With inflation at 50-year highs, the need for these products has exponentially increased among people who are struggling. In MA, an estimated 2.3+ million people are hygiene insecure.

We are the largest exclusively focused hygiene hub in the US and a founding member of the American Hygiene Coalition. In the last three years our distribution has tripled and we are anticipating that we will distribute 5 million products in 2024. We are on track to meet our 2030 goal of distributing 20 million products.

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